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Data Transfer Services

You will be happy to know that choosing the Church Helpmate church management software system does NOT mean that you must abandon the data held in your current system.  Whether your current system is another commercial church management software product, or your own “home grown” product, it is very likely that your existing data can be transferred over into Church Helpmate.  We have provided this service to many of our new customers - making their transition to Church Helpmate almost as easy as just flipping a switch.
 


Benefits:

 

Allowing Helpmate to handle your data migration, provides you with:

  • Peace of mind.  Our data transfer personnel are intimately acquainted with the Church Helpmate table and field structure designs.  Our years of experience in transferring data from other systems into our products will enable us to choose the most effective transfer process to meet your specific needs.
     

  • Minimal downtime during your transition period to Church Helpmate.  You have just purchased an incredibly useful tool in Church Helpmate - but it won’t be worth much to you initially if all of your existing data is still in your old system.  You certainty don’t want to have to re-enter your existing data into Church Helpmate (that could take months!).  Our typical “turn-around” time for data transfer services is between 1-2 weeks (this is the time from when we receive your existing membership data files until the time we deliver to you your data in a Church Helpmate data file).   However, longer turn-around times may occur during the months of December and January - due to the high volume of projects that are typically ordered during these months..

    Upon completion of your project, we will provide your converted data to you (by email or on CD) and you will simply restore this data into your Church Helpmate program (using the program's easy-to-use restore function) and all of your data will be in Church Helpmate - it doesn't get any easier!

 

What's the cost?:

The cost associated with our data transfer services will depend on several factors:

  • Similarity in table and field structure between your existing data files and the Church Helpmate structure

  • The areas (or sections) of data to be included in the transfer (for example, is contribution or attendance information to be included in transfer?)

  • Total size (record count) of existing data files

For a typical data transfer project handling basic household and individual data (i.e. names, addresses, phone numbers, special dates, etc.), you can expect fees around $180-$200 (again, depending on the above factors). Additional data transfer including group membership/activity, contribution/pledge, and meeting/attendance data would require additional fees.

Once we are able to view first-hand your existing data’s table/field design we will generate a formal quotation which will include firm pricing and expected delivery for your data transfer project.  

 


 What products & data formats do you support?:

Since 1997, we have converted data from most of the other church management software products.  If you are  transitioning to Helpmate from another commercial church management software system (which is typically the case with most of our new customers today), it's more than likely that we have processed conversions from your system to Church Helpmate.  Here is just a sample of some of the products from which we have transferred data to Church Helpmate: 
 

ACS CCIS Church Data Master (CDM+) Church Partner
Church Planter Management System (CPMS) Church Windows Church Watch Donor Perfect
Faithful Steward ICMS Membership Plus Parish Data Systems
PowerChurch Quick Church Servant Keeper Shelby
Shepherd's Staff Themes UMIS Microsoft Outlook
Logos Roll Call (By the Book)    


We can also transfer data into Church Helpmate from any of the following data file types:

  • Microsoft Access (*.mdb) (all versions)

  • Microsoft Excel (*.xls) (all versions)

  • Microsoft Visual FoxPro (*.dbf)

  • dBASE (*.dbf) (versions III, III+, IV, and 5)

  • Paradox (*.db) (versions 3.x, 4.x, and 5.0)

  • Lotus 1-2-3 spreadsheets (*.wks, *.wk1, *.wk3, and *.wk4)

  • DBISAM (.blb, .idx, .dat)

  • Delimited text files (files with values separated by commas, tabs, or other characters; must be in MS-DOS or Windows ANSI text format)

  • Fixed-width text files (files with values arranged so that each field has a certain width; must be in MS-DOS or Windows ANSI text format)

 

Additional Information:

We would be happy to further discuss your data transfer needs and provide you with a no-cost, no-obligation quote.
To do so, please contact Helpmate sales.  

 
 

 

    
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